Electronics Material Officer

Electronics Material Officer Course

MODULE NUMBER ONE

LESSON TOPIC ONE

SHIPBOARD ELECTRONICS ORGANIZATION

MODULE ONE

LESSON TOPIC ONE

LESSON TOPIC OVERVIEW

LESSON TOPIC ONE

SHIPBOARD ELECTRONICS ORGANIZATION

This lesson topic presents information about duties and organizational relationships, the electronics division organizational manual, and EMO relieving procedures.

The LEARNING OBJECTIVES of this LESSON TOPIC are as follows:

1.1 Describe the duties and organizational relationships of the following:

a. Combat Systems Officer (CSO)/Operations Officer

b. Electronics Material Officer (EMO)

c. Electronics Readiness Officer (ERO)

d. Electronic Coordination Officer (ECO)

e. System Test Officer (STO)

f. NTDS Maintenance Officer

g. Ship's Electronics Readiness Team (SERT)

1.2 Identify the purpose and content of the Electronics Division Organization Manual or Electronics Doctrine.

1.3 Describe the procedures for relieving/assuming the duties of the EMO.

The student should review the "LIST OF STUDY RESOURCES" and read the Lesson Topic LEARNING OBJECTIVES before beginning the lesson topic.

MODULE ONE

LESSON TOPIC ONE

LIST OF STUDY RESOURCES

SHIPBOARD ELECTRONICS ORGANIZATION

To learn the material in this LESSON TOPIC, you will use the following study resources:

Written Lesson Topic presentations in the Module Booklet:

1. Lesson Topic Summary

2. Narrative Form of Lesson Topic

3. Lesson Topic Progress Check

Additional Materials:

1. Assignment Sheet

2. Answer Booklet

References:

1. Standard Organization and Regulations of the U.S. Navy (SORM), OPNAVINST 3120.32C

2. Combat Systems Officer Manual, COMNAVSURFLANTINST 9093.3

3. Surface Training Manual, COMNAVSURFLANT/COMNAVSURFPACINST 3502.2B

4. Shipboard Electronics Material Officer, NAVEDTRA 10478-A1

5. ET Supervisor (ETC) Training Manual, NAVEDTRA 12410

6. Electronics Doctrine (Electronics Division Organization Manual)

7. COMNAVSURFLANT Maintenance Manual, COMNAVSURFLANTINST 9000.1D

8. Pacific Fleet Regulations, COMNAVSURFPAC 5400.1A

9. Navy Correspondence Manual, SECNAVINST 5216.5C

MODULE ONE

LESSON TOPIC ONE

LESSON TOPIC SUMMARY

SHIPBOARD ELECTRONICS ORGANIZATION

This lesson topic will introduce you to the shipboard electronics organization, responsibilities and interrelationships, and the relieving process. An understanding of the information presented and familiarity with pertinent documents will ease your transition into your job as Electronics Material Officer. The lesson narrative is organized as follows:

Shipboard Electronics Organization

A. Shipboard Organization

B. Electronics Division Organization

C. Relieving/Assuming the Duties of EMO

MODULE ONE

LESSON TOPIC ONE

NARRATIVE FORM

LESSON TOPIC 1.1

SHIPBOARD ORGANIZATION

The basic administrative and functional organization in ships is prescribed by OPNAVINST 3120.32C, Standard Organization and Regulations of the U.S. Navy (SORM), Chapters 2, 3, and 4. The SORM prescribes the general pattern for a ship's organization. In surface combatants with complex integrated combat systems, when authorized by the Chief of Naval Operations, a combat systems department will be established in lieu of a weapons department. Consequently, the ship's organization may be structured in a operations/weapons configuration or a combat systems configuration; i.e., the organization will include a combat systems department or a weapons department, in addition to the operations, navigation, engineering, and supply

departments. Additionally, a ship with an embarked helicopter detachment will have an aviation department. The details of department organization are separately established for each type of ship. Considerable variation exists from one ship type to another, although certain general aspects of organization apply to all ship types. Department heads are assigned assistants. The number and titles of these assistants however, vary with the type of ship, weapons installations, number of officers aboard, and various other factors. Shipboard and department organization charts are used to indicate organizational relationships, which define accountability for supervisors and subordinates. Collateral duties and cooperative relationships may also be included.

Organization charts for a combat systems configuration and an operations/weapons configuration are provided in Figures 1.1-1 and 1.1-2. Figure 1.1-3 identifies which ship classes are operations/weapons configured and which are combat systems configured.

BATTLE ORGANIZATION

The requirements for battle form the basis for the organization of combat ships and, as appropriate, for the organization of noncombatant ships. The battle organization is comprised of functional groups headed by key officers. These officers man specified stations and control the activities of personnel under their direction. Functional group control contributes flexibility to the battle organization. This increases its effectiveness when executing the plan for battle, or variations of the plan necessitated by the tactical situation. As EMO you will normally be tasked with heading the Electronic Casualty Control Team (Repair 8).

The Commanding Officer, as head of the battle organization, exercises command control and is responsible for engaging the enemy. The Commanding Officer is assisted with these tasks by the navigator, operations officer, weapons officer (or combat systems officer, as applicable) engineering officer, damage control assistant, air officer (aircraft carriers), electronics material officer, and combat cargo officer (amphibious operations). Each is responsible for a major control function of the ship during battle.

Your division battle organization will be approved by the Commanding Officer who will solicit inputs from each department head via the executive officer. Changes are incorporated periodically. Submit recommendations to your department head. Additional information concerning shipboard battle organization is found in the SORM.

MISSION OF THE ELECTRONICS DIVISION

In simple terms, the mission of the electronics division is to ensure the operational readiness of all assigned electronic equipment. To fulfill this requirement, the electronics division must be organized efficiently to perform preventive and corrective maintenance, train personnel, maintain and submit records and reports, maintain and clean electronics spaces, administer electronics supply, and inventory equipment.

DUTIES AND RESPONSIBILITIES

Commanding Officer

Among other duties, the Commanding Officer or Officer in Charge of a ship or shore activity is responsible for the proper operation, care, and maintenance of electronic equipment.

Operations Officer/Combat Systems Officer (CSO)

Among other duties, the Operations Officer or CSO is responsible for the maintenance and repair of all assigned electronic equipment.

Electronics Material Officer (EMO)/Electronics Coordination Officer (ECO)

The EMO/ECO is responsible for electronic equipment maintenance, administration of electronics material maintenance, and the repair of all shipboard electronics equipment, except weapons control radar and equipment specifically assigned to other divisions. The duties of the EMO are outlined in OPNAVINST 3120.32C and amplified in type commander and unit instructions. Specifically, the EMO/ECO is responsible for:

l Planned and corrective maintenance of assigned electronic equipment

l Awareness of the material status, capabilities, limitations, and reliability of assigned electronic equipment
l Assistance/advice to electronic equipment operators regarding operating procedures, characteristics, capabilities, and limitations of electronic equipment

l Awareness of developments in electronic equipment, and maintenance and repair techniques

Figure 1.1-1 Combat Systems Organization Chart

┌───────────────────────┐

│ COMBAT SYSTEMS │

│ OFFICER │

│ │

└───────────┬───────────┘

│

┌────────────┬──────────────┼───────────────┐

│ │ │ │

┌────┴────┐ ┌────┴─────┐ ┌────┴────┐ ┌──────┴──────┐

│ ASW │ │ WEAPONS/ │ │ SYSTEM │ │ ELECTRONICS │

│ OFFICER │ │ BATTERY │ │ TEST │ │ REPAIR │

│ │ │ OFFICER │ │ OFFICER │ │ OFFICER │

└─────────┘ └────┬─────┘ └─────────┘ └──────┬──────┘

│ │

┌──────┴──────┐ ┌──────┴───────┐

│ │ │ │

┌────┴────┐ ┌────┴─────┐ ┌──────┴──────┐┌──────┴───────┐

│ FIRE │ │ ORDNANCE │ │ NTDS ││ ELECTRONICS │

│ CONTROL │ │ OFFICER │ │ MAINTENANCE ││ COORDINATION │

│ OFFICER │ │ │ │ OFFICER ││ OFFICER │

└─────────┘ └──────────┘ └─────────────┘└──────────────┘

Figure 1.1-2 Electronics Repair Organization Chart (OPS/WEPS Configuration)

┌────────────────────────┐

│ OPERATIONS OFFICER │

└───────────┬────────────┘

│

┌───────────┴────────────┐

│ ELECTRONICS MATERIAL │

│ OFFICER │

└───────────┬────────────┘

│

┌───────────┴────────────┐

│ ASSISTANT ELECTRONICS │

│ MATERIAL OFFICER │

└───────────┬────────────┘

│

┌───────────┴────────────┐

│ LEADING ELECTRONICS │

│ TECHNICIAN │

└───────────┬────────────┘

│

┌─────────────────┬───────────┴───────────┬────────────────┐

│ │ │ │

┌─────┴─────┐ ┌───────┴────────┐ ┌─────┴─────┐ ┌─────┴─────┐

│TEST │ │COMMUNICATIONS/ │ │RADAR │ │ELECTRONIC │

│EQUIPMENT │ │NAVIGATION │ │EQUIPMENT │ │WARFARE │

│SUPERVISOR │ │EQUIPMENT │ │SUPERVISOR │ │EQUIPMENT │

└─────┬─────┘ │SUPERVISOR │ └─────┬─────┘ │SUPERVISOR │

│ └───────┬────────┘ │ └─────┬─────┘

│ │ │ │

┌─────┴─────┐ │ ┌──────┴──────┐ │

│ TEST │ │ │SEARCH/HEIGHT│ │

│ EQUIPMENT │ │ │FINDING │ │

└───────────┘ │ │RADAR AND IFF│ │

│ └─────────────┘ │

┌─────────────┼─────────────┐ │

│ │ │ │

┌─────┴─────┐ ┌─────┴──────┐ ┌────┴────┐ ┌─────┴─────┐

│LF, MF, HF │ │LF, MF, HF │ │VHF/UHF │ │ELECTRONIC │

│RECEIVERS │ │TRANSMITTERS│ │EQUIPMENT│ │WARFARE │

│TACAN/LORAN│ │RF LINES/EQP│ │ │ │EQUIPMENT │

└───────────┘ └────────────┘ └─────────┘ └───────────┘

Figure 1.1-3 Department Organization

┌───────────────────────────────────────────────────────────────────────────┐

│ DEPARTMENTS │

┌───────────┼───┬───┬───┬───┬───┬───┬───┬───┬───┬───┬───┬───┬───┬───┬───┬───┬───┬───┬───┤

│ │ 1 │ 2 │ 3 │ 4 │ 5 │ 6 │ 7 │ 8 │ 9 │10 │11 │12 │13 │14 │15 │16 │17 │18 │19 │

│ ├───┼───┼───┼───┼───┼───┼───┼───┼───┼───┼───┼───┼───┼───┼───┼───┼───┼───┼───┤

│ │E A│ N │ O │ W │ D │ C │ A │ A │ C │ E │ S │ S │ M │ D │ W │ R │ L │ C │ D │

│ │X D│ A │ P │ E │ E │ O │ I │ I │ O │ N │ A │ U │ E │ E │ E │ E │ E │ H │ E │

│ │E M│ V │ E │ A │ C │ M │ R │ M │ M │ G │ F │ P │ D │ N │ A │ P │ G │ A │ E │

│ │C I│ I │ R │ P │ K │ B │ │ D │ M │ I │ E │ P │ I │ T │ P │ A │ A │ P │ P │

│ │U N│ G │ A │ O │ │ A │ │ │ U │ N │ T │ L │ C │ A │ O │ I │ L │ L │ │

│ │T I│ A │ T │ N │ │ T │ │ │ N │ E │ Y │ Y │ A │ L │ N │ R │ │ A │ S │

│ │I S│ T │ I │ S │ │ │ │ │ I │ E │ │ │ L │ │ S │ │ │ I │ U │

│ │V T│ I │ O │ │ │ S │ │ │ C │ R │ │ │ │ │ │ │ │ N │ B │

│ │E R│ O │ N │ │ │ Y │ │ │ A │ I │ │ │ │ │ R │ │ │ │ M │

│ │/ A│ N │ S │ │ │ S │ │ │ T │ N │ │ │ │ │ E │ │ │ │ E │

│ │ T│ │ │ │ │ T │ │ │ I │ G │ │ │ │ │ P │ │ │ │ R │

│ │ I│ │ │ │ │ E │ │ │ O │ │ │ │ │ │ A │ │ │ │ G │

│ │ O│ │ │ │ │ M │ │ │ N │ │ │ │ │ │ I │ │ │ │ E │

│ │ N│ │ │ │ │ S │ │ │ S │ │ │ │ │ │ R │ │ │ │ N │

│ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ C │

│SHIP TYPE │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ E │

├───────────┼───┼───┼───┼───┼───┼───┼───┼───┼───┼───┼───┼───┼───┼───┼───┼───┼───┼───┼───┤

│LCC │ X │ X │ X │ │ X │ │ │ │ X │ X │ │ X │ X │ X │ │ │ │ │ │

│LHA/LHD │ X │ X │ X │ │ X │ X │ X │ X │ X │ X │ X │ X │ X │ X │ │ │ │ │ │

│LKA │ X │ X │ X │ │ X │ │ │ │ │ X │ │ X │ X │ │ │ │ │ │ │

│LPD │ X │ X │ X │ │ X │ │ X │ │ │ X │ │ X │ X │ X │ │ │ │ │ │

│LPH │ X │ X │ X │ X │ │ │ X │ X │ X │ X │ X │ X │ X │ X │ │ │ │ │ │

│LSD │ X │ X │ X │ │ X │ │ │ │ │ X │ │ X │ X │X 2│ │ │ │ │ │

│LST │ X │ X │ X │ │ X │ │ │ │ │ X │ │ X │ X │ │ │ │ │ │ │

│CV/CVN │X 8│ X │ X │ X │ X │ │ X │ X │ X │X 5│ X │ X │ X │ X │ │ │ X │ X │ │

│CG/CGN │ X │ X │ X │X 3│ │X 3│X 1│ │ X │ X │ │ X │ X │ X │ │ │ │ │ │

│DD/DDG │ X │ X │ X │X 3│ │X 3│X 1│ │ │ X │ │ X │ X │ │ │ │ │ │ │

│FF/FFG │ X │ X │ X │X 3│ │X 3│X 1│ │ │ X │ │ X │ X │ │ │ │ │ │ │

│MCM/MSH/MSO│ X │ │ X │ │ X │ │ │ │ │ X │ │ │ │ │ │ │ │ │ │

│AD │ X │ X │ X │ │ X │ │ │ │ X │ X │ X │ X │ X │ X │ X │ X │ X │ │ │

│AE │ X │ X │ X │ │ X │ │X 1│ │ │ X │ │ X │ X │ │ │ │ │ │ │

│AFS │ X │ X │ X │ │ X │ │X 1│ │ │ X │ │ X │ X │ │ │ │ │ │ │

│AGF │ X │ X │ X │ │ X │ │ │ │ X │ X │ │ X │ X │ X │ │ │ │ │ │

│AO │ X │ X │ X │ │ X │ │ │ │ │ X │ │ X │ X │ │ │ │ │ │ │

│AOE │ X │ X │ X │ │ X │ │X 1│ │ │ X │ │ X │ X │ │ │ │ │ │ │

│AOR │ X │ X │ X │ │ X │ │X 1│ │ │ X │ │ X │ X │ │ │ │ │ │ │

│AR │ X │ │ X │ │ X │ │ │ │ │ X │ X │ X │ X │ X │ │ X │ │ │ │

│ARS │ X │ X │ X │ │ X │ │ │ │ │ X │ │ X │ │ │ │ │ │ │ │

│AS │ X │ │ X │ │ X │ │ │ │ │ X │ X │ X │ X │ X │ X │ X │ X │ │ │

│ASR │ X │ X │ X │ │ X │ │ │ │ │ X │ │ X │ │ │ │ │ │ │X 4│

│ATF │ X │ X │ X │ │ X │ │ │ │ │ X │ │ X │ │ │ │ │ │ │ │

│ATS │ X │ X │ X │ │ X │ │ │ │ │ X │ │ X │ │ │ │ │ │ │ │

└───────────┴───┴───┴───┴───┴───┴───┴───┴───┴───┴───┴───┴───┴───┴───┴───┴───┴───┴───┴───┘

1. ON LAMPS/VERTREP HELO DETACHMENT SHIPS ONLY.

2. ON CGN 9, LSD 41 CLASSES ONLY.

3. CG26, CG47, CGN 25, CGN 36, CGN 38, DD 963, DDG 51, DDG 993, AND FFG 7 CLASS SHIPS

ARE REQUIRED TO HAVE A COMBAT SYSTEMS DEPARTMENT.

4. ASR 21 CLASS ONLY.

5. NUCLEAR POWERED CARRIERS WILL ALSO HAVE A REACTOR DEPARTMENT.

6. ON SMALL SHIPS, WHEN A LINE OFFICER ASSUMES SUPPLY OFFICER DUTIES, HE/SHE SHALL

BECOME A DEPARTMENT HEAD.

7. ON SHIPS WITH A JUDGE ADVOCATE ASSIGNED THERE SHALL BE A LEGAL DEPARTMENT.

8. IN CV, CVN THERE IS AN ADMINISTRATION DEPARTMENT.

l Electronic field changes, modifications, and installations

l Preparation of work lists for outside repair, coordination of overhaul work on electronic equipment, and outside technical assistance

l Electronic casualty reporting

l Electronic safety

l Electronic training program

l Electronic technical library

l COSAL validation of assigned electronic equipment

l Electronic test equipment inventory and management

l Coordination of test equipment calibration

l Supply and survey procedures for electronic equipment

l Assigned predeployment preparations

l Correction of electronic discrepancies noted by inspection authorities

l Shipboard electromagnetic interference control

l Security of electronic spaces, equipment, and publications

Electronics Repair Officer (ERO)

On combat systems configured ships the ERO is responsible for evaluating the operational readiness and monitoring the maintenance of combat systems, including search and detection equipment, command and control equipment, and fire control equipment.

System Test Officer (STO)

The STO is responsible for the integration and management of combat system maintenance efforts, evaluation of combat system material and operational readiness, and combat system alignment. The STO is responsible for maintaining the efficiency of the Ship's Electronics Readiness Team.

Ship's Electronics Readiness Team (SERT)

The SERT is responsible for system and subsystem level maintenance of the ship's combat system. The SERT is a core of trained technicians with the knowledge and skills required for the effective execution of combat system preventive and corrective maintenance, including isolation of a fault to the system or subsystem level. The SERT is responsible for training the Combat System Training Team (CSTT). The SERT consists of the STO and specially trained enlisted technicians (usually E-7 and above). A SERT organization chart is provided in Figure 1.1-4.

Navy Tactical Data System (NTDS) Maintenance Officer

The NTDS Maintenance Officer is responsible to the ERO for NTDS equipment readiness.

ELECTRONICS DIVISION ORGANIZATION

DIVISION ORGANIZATION MANUAL

Maximum operational efficiency is promoted through a clear understanding of the functional relationships within an organization. This requires that the organization be set forth in written form for all echelons of command. Unless duties, responsibilities, authority, and organizational relationships are clearly understood, confusion and conflict will develop. Details of division organization are made known through a division organization manual and chart. As a division officer, the EMO is responsible for maintaining a division organization manual and other directives necessary for division administration. The Electronics Division Organization Manual, also known as the Electronics Doctrine, is the means by which the EMO identifies organizational structure, policies, and procedures.

The Electronics Division Organization Manual consists of pertinent instructions, bills, and general safety information. This manual identifies division organization, procedures, and policies. It will reduce duplication of effort and prevents loss of information when personnel transfer. As the EMO, you will need to ensure the division organization manual is updated annually and/or revised as necessary. Ensure personnel read it soon after they report on board.

The format and content of the division instruction/bills and casualty control manual will vary from ship to ship depending on division officer preference and whether the ship's electronics battle organization uses a Repair 8 Organization or the Combat System Operational Sequencing System (CSOSS). CSOSS will be discussed in Lesson Topic 1.2.

In addition to the Electronics Division Organizational Manual, other information helpful in the administration of the shipboard electronics repair organization is found in Department of the Navy, fleet, force, type commander, and unit directives, instructions, and notices. Engineering Information Bulletins (EIB) and Electronics Installation and Maintenance Books (EIMB) are also helpful.

DIVISION ORGANIZATION CHART

An Electronics Division Organization Chart should be specifically tailored to your division and ship. This chart should include equipment groups and the names of assigned technicians. The top name on the list of technicians will be the electronics technician in charge of that particular equipment group. In smaller vessels the equipment to be maintained and the electronics personnel available are, of course, reduced proportionately.

Figure 1.1-4 Ship's Electronics Readiness Team Organization Chart

┌─────────────────────────┐

│ SYSTEM TEST │

│ OFFICER │

│ │

└─────────────┬───────────┘

│

│

┌────────────────────────────┐ │ ┌───────────────────────────┐

│ SYSTEM QUALIFIED │ │ │ SYSTEM QUALIFIED │

│ FIRE CONTROL TECHNICIAN ├───────────────────┼──────────────────┤ GUNNERS MATE │

│ │ │ │ │

└────────────────────────────┘ │ └───────────────────────────┘

│

│

┌────────────────────────────┐ │ ┌───────────────────────────┐

│ SYSTEM QUALIFIED │ │ │ SYSTEM QUALIFIED │

│ DATA SYSTEM TECHNICIAN ├───────────────────┼──────────────────┤ SONAR TECHNICIAN │

│ │ │ │ │

└────────────────────────────┘ │ └───────────────────────────┘

│

│

┌────────────────────────────┐ │ ┌───────────────────────────┐

│ SYSTEM QUALIFIED ELECTRONIC│ │ │ SYSTEM QUALIFIED │

│ WARFARE TECHNICIAN ├───────────────────┼──────────────────┤SEARCH RADAR/COMMUNICATIONS│

│ │ │ │ ELECTRONICS TECHNICIAN │

└────────────────────────────┘ │ └───────────────────────────┘

│

│

┌────────────────────────────┐ │ ┌───────────────────────────┐

│ SYSTEM QUALIFIED │ │ │ SYSTEM QUALIFIED │

│ NTDS/CIC ├───────────────────┴──────────────────┤ SUPPORT SYSTEM TECHNICIAN │

│ OPERATIONS SPECIALIST │ │ │

└────────────────────────────┘ └───────────────────────────┘

Although the establishment of an organization chart is primarily the responsibility of the EMO, the leading petty officer (LPO) plays an important part. The proper assignment of personnel resources for equipment upkeep (and other required duties) is essential. It is particularly critical if the division's manning is under its personnel allowance, or if available technicians are inexperienced. The LPO must be aware of the qualifications of technicians. If the division has adequate talent, it will be possible to assign inexperienced personnel to more experienced technicians. In this case, the leading petty officer must ensure that the experienced personnel are training the others and not using them merely as toolbox carriers and supply parts runners.

Division personnel must be assigned administrative responsibilities in addition to maintenance responsibilities. When practical, personnel should be rotated among the various types of administrative duties. It is also a good practice to rotate assignments on the various bills from special assignments to routine operations or evolutions, e.g., the Rescue and Assistance Team and Special Sea and Anchor Detail.

RELIEVING/ASSUMING THE DUTIES OF EMO

BEFORE RELIEVING THE DEPARTING EMO

Note: This list is offered as a guide. Do not allow accomplishment of this list to hinder the turn-over process.

1. Obtain a daily organizer, or pocket-sized notebook.

2. Ask the departing EMO for a list of all phone numbers used on a daily or emergency basis.

3. Inventory all controlled equipage with the officer being relieved. Personally sight all controlled equipage. Sign only those custody cards which are accurate. Do not sign for non-existent equipment. Check the accuracy of custody cards. Note discrepancies.

4. Obtain copies of the following inspections/certifications and review uncorrected discrepancies with the officer you are relieving. Identify when these inspections/certifications are due/scheduled.

a. Board of Inspection and Survey (INSURV)

b. Combat System Readiness Test (CSRT)

c. Logistics Management Assessment (LMA)

d. TEMPEST (Telecommunications Electromagnetic Performance and Emission Standards) Inspection

e. Command Assessment of Readiness and Training (CART)

f. Pre Overhaul Test and Inspection (POT&I)

g. Post Overhaul Inspection

h. Electromagnetic Interference (EMI) Survey

i. Miniature/Microminiature Recertification

j. Tactical Air Navigation (TACAN) Certification

k. Zone Inspection Deficiency List (ZIDL)

5. Obtain a copy of the Current Ships Maintenance Project (CSMP). Determine which CSMP discrepancies and inspection discrepancies have not been corrected and record these in your notebook.

6. Review the Eight O'Clock Reports.

7. Use one section of your notebook for personnel information and carefully record the following data for later transfer to the Division Officer's Record, NAVPERS 1070/6. In addition go over the ship's manpower documents with your predecessor. If Division

Officer Records are already on file by hard copy or in SNAP, review personnel information contained in them for completeness.

a. Personnel information should include:

(1) Name, Rate, Social Security Number

(2) Primary/Secondary Navy Enlisted Classifications (NEC)

(3) Security Clearance

(4) Projected Rotation Date (PRD) and End of Active Obligated Service (EAOS)

(5) Watch, Quarter and Station Assignments

(6) Primary/Collateral duties

(7) Advancement/career status

(8) Other pertinent information (education, home address, phone number, marital status, number/name of dependents, etc)

b. Identify division allowance by rate and Navy Enlisted Classification (NEC).

c. Review Enlisted Distribution Verification Report (EDVR) for prospective gains and losses.

8. Identify equipment on board using the Ship Configuration Logistics Support Information System (SCLSIS). Identify new equipment/installations expected or in progress and whether materials required for installation are on board or on order.

9. Identify work that is scheduled for the next shipboard overhaul. This is especially important if the ship is going to be overhauled within the next year. Have your work requests (2-Kilos) been submitted? Check the CSMP.

10. Identify when ship is scheduled for an regular overhaul (ROH). Long range planning is required for POT&I and overhaul work.

11. Review personnel training records and spot check qualification progress records against service records. Check status of CPR and cryptographic qualifications.

12. Identify outstanding or incomplete electronic ship alterations (SHIPALT). Determine if deferred actions have been submitted. Check the CSMP.

13. Identify equipment awaiting survey. Have the survey requests been initiated? A survey form should be on file for any missing equipage.

14. Check the operating condition of installed and portable equipment. Record the condition in your notebook.

15. If the division operates on budgeted funds controlled by the EMO, determine how much has been spent per quarter in the past, how much is obligated this quarter and how much can be expected next quarter. Identify supply requisition routing and who is authorized to sign these requisitions for the department head. Identify the correct procedure for processing requisitions. Review the supply petty officer's requisition log.

16. Determine the general status of test equipment. Is the allowance complete? Use the Ship's Portable Electrical/ Electronic Test Equipment (SPETERL) and Ships Configuration and Logistic Support Information System (SCLSIS). Is test equipment missing? If so, have survey forms been routed and filed? Are test equipment calibrations current? Is test equipment stowed properly?

17. Review the lessons learned file.

18. Obtain answers to the following questions:

a. Which officers are you normally associated with and how can they be contacted?

b. Which divisions are in your department?

c. Is this a combat systems configured ship?

d. What are the EMO's collateral duties?

e. Does the EMO also act as the Systems Test Officer (STO), Electronics Repair Officer (ERO), or Electronics Coordination Officer (ECO)?

f. Do the DS and EW technicians work for the EMO?

g. What is the watch standing routine of the electronics division?

h. Are operating instructions, safety rules, artificial respiration instructions, Radiation Hazard (RADHAZ), and stack gas warnings properly posted?

i. Are first aid kits installed in or near all electronics spaces?

j. What special precautions are required for electronic equipment during special evolutions?

k. If the fathometer records soundings on paper graphs, who is responsible for renewing this paper? Is there sufficient quantity on hand?

l. What is the general condition of the ship's antennas?

m. Are radioactive spill kits available?

n. What is the battle interior communications system arrangement for electronic repair?

o. What is the status of the MK-260/U pressurizing kits. Refer to Engineering Information Bulletin (EIB) 906:

(1) Proper quantity on board

(2) Who will order additional kits if required?

(3) Where can you have nitrogen bottles refilled?

p. Are recent antenna photos available? Have they been submitted in accordance with Naval Ships Technical Manual (NSTM) Chapter 400 paragraph 400-5.35?

q. Are antenna patterns available? Are they current?

r. When was the last Tactical Air Navigation (TACAN) certification? When is the next certification due?

s. Who is in charge of the electronic dry air and water cooling? When was maintenance last conducted on it?

t. What Casualty Reports (CASREP) are outstanding? What is their status?

19. If time permits, perform the following prior to relieving the EMO:

a. Identify electronic equipment characteristics, capabilities, and limitations.

b. Read/Review:

(1) Ship's SORM

(2) Division organization manual

(3) Captain's standing orders

(4) Fleet, force, and type commander's directives, instructions, and notices

(5) Ship, department, and division instructions and notices

(6) Ship's bills that pertain to electronics equipment

c. Identify routine reports submitted by the division.

d. Identify department and ship's 3M Coordinator.

e. Determine when emergency power circuits were last tested.

f. Determine when emergency transmitters were last tested.

g. Is there an Electronics Casualty Control Manual? Is it up to date? Where is it located?

WHILE RELIEVING THE DEPARTING EMO

1. U.S. Pacific Fleet Regulations require that key officers (e.g., officers having special custodial responsibilties) will prepare a written report of relief. Determine if a relieving letter is required by your Commanding Officer.

2. The relieving letter is written by your predecessor. Generally only major discrepancies are noted. You will draft the first endorsement to the relieving letter. Letters should be formatted in accordance with the Navy Correspondence Manual. Sample relieving and endorsement letters are provided in Figures 1.1-5 and 1.1-6.

AFTER RELIEVING THE DEPARTING EMO

1. Don't pass the buck. The division is your responsibility now. If something is wrong, find out how to make it right.

2. Do the following during the first few weeks:

a. Keep your eyes and ears open. Listen. Ask questions. Take notes.

b. Observe the division. Note:

(1) Routine

(2) Technicians's abilities

(3) Good and bad practices

c. Initially, do not make policy changes unless safety or equally important factors are involved. Your chief(s) will have important information and opinions.

3. When you have the overall picture, establish your policies.

4. Initiate steps to correct all discrepancies noted in the relieving letter.

5. Establish a tickler file for periodic reports.

6. Establish or update bills as necessary. The administrative officer can tell you which, if any, of the ship's bills you are responsible for.

7. Inspect Coordinated Shipboard Allowance List (COSAL).

a. Is it up-to-date?

b. Ensure missing test equipment and tools are ordered in accordance with current directives.

8. Consider implementing Electronics Repair Service Reports or Records.

a. Submitted by equipment operator or technician

b. Completed by technician

c. Checked for completeness by the leading electronics technician

d. File copy maintained

9. Inspect division equipment files. Ensure they include:

a. Completed Electronics Repair Service Reports

b. Reports made by Fleet Technical Support Center (FTSC)

c. Repair requests

d. OPNAV 4790/2K Work Requests and Deferred Actions

e. System block diagrams. Rapid Access Precise Information Diagrams (RAPID) are preferable.

f. Applicable correspondence

10. Ensure that the 3M System has been properly implemented using your weekly spot checks.

a. Inspect 3M schedules and space manuals for completeness and accuracy.

b. Conduct spot checks.

c. Ensure personnel are qualified to conduct maintenance.

11. Publications

a. Ensure that current technical manuals are on board for all equipment.

b. Ensure that files of Electronic Information Bulletins/Crypto Electronic Information Bulletins are complete and include an index of articles.

c. Check stowage, filing, and security.

d. Assign a classified publications custodian.

e. Ensure action is taken on all EIB articles that are applicable to your equipment.

f. Check completeness of the blueprint file and ensure missing blueprints are ordered.

g. Ensure you are receiving and have a file of:

(1) DATA LINK Newsletter

(2) SATCOM Newsletter

(3) DAMA Newsletter

(4) EIB

(5) SPS-40 Newsletter (if applicable)

(6) IFF Newsletter

Note: Most of these publications have been discontinued. Maintaining a historical file is useful.

12. Ensure that all applicable COSAL Allowance Parts Lists (APL) are on board and current.

13. Ensure that all authorized Field Changes are installed and recorded on Field Change Record Plates and SCLSIS Reports. Order all outstanding Field Changes that can be accomplished by ship's force. Identify when a Field Change Installation Program (FCIP) is scheduled.

14. Initiate action to correct all discrepancies noted by previous electronics inspections. Those concerning safety of personnel and/or equipment have the highest priority.

15. Tour assigned spaces daily and inspect for:

a. Cleanliness and upkeep

b. Required safety precautions, signs, and equipment

c. Required firefighting and emergency destruction equipment

d. Damage control readiness using Compartment Check Off Lists (CCOL)

e. Posted operating instructions

f. Material condition of equipment and spaces, including bonding and grounding

g. Evidence of PMS being accomplished properly and on time

h. Safety violations

i. Proper markings on panels, switches, and outlets

16. The following assignments should be made:

a. Damage Control Petty Officer (DCPO) - a Petty Officer who has completed DCPO School.

b. Repair Parts Petty Officer

c. Test Equipment Petty Officer

d. Technical Manual and Classified Publications Petty Officer/Blueprint Petty Officer

e. Safety Petty Officer

f. Training Petty Officer

17. If there is a problem with tool accountability, you may want to implement a tool control program. Technicians are provided and sign for a standard issue of tools. You may want to assign tool issue and control as a collateral duty.

18. Ensure that copies of professional newsletters and relevant message traffic are routed to your personnel.

19. Obtain directives applicable to electronics and establish a binder as a ready reference.

20. Ensure that safety tag-out procedures are followed in accordance with current directives:

a. Inventory Tagout Log

b. Spot check PMS that requires tagout

21. Ensure that safety precautions associated with working aloft, divers, and energized equipment are complied with.

PROCEED TO ASSIGNMENT SHEET 1-1-1A IN THE ASSIGNMENT BOOKLET. UPON COMPLETION, TAKE THE ASSIGNMENT BOOKLET TO THE LEARNING CENTER INSTRUCTOR.

Figure 1.1-5 Sample Relieving Letter

5 Jul 97

From: LTJG Jane A. Doe, USN, 123-45-6789/1110

To: Commanding Officer, USS UNDERWAY (AOE-123)

Via: ENS (Your Name) , USN, (Your SSN/Designator)

Subj: RELIEF OF ELECTRONICS MATERIAL OFFICER

Ref: (a) OPNAVINST 3120.32A

(b) COMNAVSURFPACINST 5400.1G

1. In accordance with references (a) and (b), I hereby report that I have been relieved as Electronics Material Officer (EMO) by Ensign

, effective November 5, 1997.

2. My relief and I have inspected all electronics spaces and found their material condition satisfactory. I have advised my relief of pending work.

3. All unexecuted orders, applicable regulations, orders in force, official correspondence and information concerning the EMO and related material were turned over to my relief.

4. All controlled equipage and classified material have been inventoried and signed for by my relief with the following exceptions:

EQUIPMENT UNIT COST FSN QTY SERIAL #

AN/PSM-4D $40.00 6625-00-073-2227 01 A6153

DA-412A/U $62.00 6625-00-930-1810 01 A475

5. All keys in my custody pertaining to the duties of the EMO were given to my relief.

Very respectfully,

JANE A. DOE

Figure 1.1-6 Sample Endorsement to Relieving Letter

5 Nov 97

From: ENS (Your Name) , USN, (Your SSN/Designator)

To: Commanding Officer, USS UNDERWAY (AOE-123)

Subj: RELIEF OF ELECTRONICS MATERIAL OFFICER

1. Forwarded, concurring in the conditions stated in the basic letter.

2. I have relieved LTJG Jane A. Doe as Electronics Material Officer. as of November 5, 1997.

Very respectfully,

YOUR NAME (All caps)